Jess T.'s referenceRight forearm, outer- Placement
- Forearm
- Side
- Right, outer
- View
- 2D Map
- Size
- Palm · 3 to 4 in
- Reference
- 1 image · client's own
Intake forms
Tattoo intake forms that get you the details you need
A client sends a reference image and asks how much. No placement. No size. No idea a deposit comes first. You can't quote that yet. An intake form asks the questions for you, every time.
Jess T. Her first text can you do this?? how much Needed to quote 3 missing
Placement—
Size—
Deposit and sessions—
01
What to ask before you quote anything
Every quote needs the same five answers. Without them you're guessing, and the client holds you to the guess. Put them on your intake form once and stop typing them into DMs.
- The reference imageWhat they want. A picture shows the style faster than a paragraph.
- PlacementWhere on the body, which side, inner or outer.
- SizeA coin, a palm, or bigger. A palm piece and a sleeve are different sessions.
- Deposit and sessionsSay on the form that a deposit comes after you approve, so nobody is surprised.
- Anything that changes the stencilA cover-up, work nearby, a name to spell.
If an answer changes the quote, it belongs on the form. If it doesn't, cut it. Short forms get finished.
Jess T. fills in 
Maya's form on her phone Intake form · crew.ink/mayarivera
MRTell Maya about your tattoo
Reference image1 image · uploaded
from your camera roll
1 image · uploadedfrom your camera roll
Placement
Tap the body where it goes · or drop a photo on it
1Forearm≈ 4 in
or drop a photo on the spot Size
Size
Style
Your ideaLike the printout, a little smaller
02
Drag-and-drop fields
Short answerDropdownChoiceUploadPlacementCheckbox
Your 
intake form is custom. You pick the questions, the order and the field for each answer. Put the question that moves the quote first.
A short answer for the idea. A dropdown when there are only a few choices. An upload for the reference image. A Placement question, where you pick how clients answer: just ask, a 2D map or a 3D body. A checkbox for your deposit terms.
Settings · Bookings
Intake form
6 fields·Clients see them in this order
Fields · drag to reorder
1
Reference imageImages from the client
Required
2
PlacementHow clients answer: 2D map
Required
3
SizeCoin, Palm or Bigger
Required
4
StyleBlack and gray, color, fine line
Required
5
Your ideaIn their own words
Required
6
Deposit termsThey tick it before they send
Required
Placement · How clients answer
Clients see
Tap the body where it goes · or drop a photo on it
Keep it short enough to finish on a phone. Every extra field is a reason to close the tab and DM you instead.
03
Reference images and placement
Back to Jess and her floral printout. The reference image shows the style. It doesn't say where it goes or how big.
On your intake form, the client uploads the image, then marks placement on a 2D or 3D body and picks a size. You open the request and see the design next to where it goes.
What Jess picked Reference image
Jess T.'s referenceRight forearm, outerNo more "which arm?" texts, and no forearm photo with an arrow on it three days later.
04
From scattered messages to one request
Without a form, the details come in pieces: a picture on Monday, "arm i think" on Wednesday, a deposit question on Friday. You scroll back through the thread to write the quote.
With an intake form, it comes in as one request with the reference image, placement and size filled in.
JTJess T.Booking line 4
Mon Jess T.Booking line 4can you do this?? how much
Wed arm i think. right one
Fri oh and do i need to pay something first
StrongReference, placement and size answered.RQ-4502
JT
Jess T.
@jesst · Booking line · 4 textsUnread
DesignFloral, from her printout
StyleBlack and gray
SizePalm, 3 to 4 in
PlacementRight forearm, outer
Reference1 image
AskedDeposit first?
Deposit$20 dueRequested after you approve
Some clients text the booking line instead. Your Assistant turns each text into a structured request and drafts a reply. You check it and edit it. Nothing goes out until you send it.
1 reply drafted for Jess T., $20 deposit after you approve.4 texts to your booking line became 1 request.
JTJess T., $20 deposit after you approve.4 texts to your booking line became 1 request. Reading new texts4/4
Your Assistant drafted
Hi Jess, a palm-sized floral on your right outer forearm works. Your quote is on the way. Once I approve the booking you'll get a link for the $20 deposit.
05
What the client experiences
For the client, it's one link, a short form, then a deposit once you say yes.
They know the price before they pay. You know the design, placement and size before they walk in.
They open your intake form, on your own domain and brand colors if you set them up.
They upload a reference image, mark placement and answer your dropdowns.
You read the request and send a quote. No deposit is taken until you approve the booking.
They get a text with the deposit link and pay $20 by card. The client pays the $2.50 booking fee by default, or you split it 50/50 or cover it.
Reminders go out by
SMS and 
email 2 days, 2 hours and 30 minutes before the appointment. You can add 7 days and 1 day.
Jess T., after you approve JTJess T.’s phone
Jess T.’s phone MRMaya Rivera ·
Maya Rivera · Maya approved your request for Sat 12:00. Pay the $20 deposit to hold it.
Pay deposit · $20JTJess T.’s phone
Jess T.’s phone Deposit to Maya Rivera
Maya Rivera$22.50
$20 deposit + $2.50 booking feeCard •••• 4242Change
Pay $22.50JTJess T.’s phone
Jess T.’s phone ✓Paid $22.50You’re booked · Sat 12:00
Paperwork
Waivers, licences and taxes in Paperwork
The intake form is the first piece of paper. Paperwork holds the rest: documents, waivers, licences, BBP certificates and taxes in one area.
Clients sign a digital waiver, and their photo ID sits on the client record next to the intake form. In a studio, each artist's licence and BBP certificate sits in the same place, so you can see whose is on file.
Your records · @mayarivera
Paperwork
Client forms·Waivers and intake forms, with photo ID
Waiver · Jess T.From JTJess T.·Signed Sat 11:52 · photo ID on file
SignedJess T.·Signed Sat 11:52 · photo ID on fileIntake form · Jess T.From JTJess T.·Floral, right forearm, outer
On fileJess T.·Floral, right forearm, outerWaiver · Amara K.From AK
Amara K.·Signed Fri 3:10 PM · photo ID on file
SignedAmara K.·Signed Fri 3:10 PM · photo ID on fileWaiver · Theo M.From TM
Theo M.·Sent Fri · before Tue 2:00 PM
Asked to signTheo M.·Sent Fri · before Tue 2:00 PMYour crew
3 artistsLicence · Maya RiveraFrom MRMaya Rivera·Uploaded Mon 6 Apr
On fileMaya Rivera·Uploaded Mon 6 AprBBP certificate · Maya RiveraFrom MRMaya Rivera·Uploaded Mon 6 Apr
On fileMaya Rivera·Uploaded Mon 6 AprBBP certificate · Nina VosFrom NV
Nina Vos·Uploaded Thu 9 Jul
On fileNina Vos·Uploaded Thu 9 JulBBP certificate · Cal BrennanFrom CB
Cal Brennan·Asked Fri 23 Oct
Asked to uploadCal Brennan·Asked Fri 23 Oct1099-K · 2025From card payments·Your tax form for card income
ReadyClientTags · current workLifetimeSittingsNext
JT
Jess T.@jesst
Palm-sized floral, right forearm, outer
$20deposit
0sittings
Sat 12:00Signed today
Intake forms
Get the details before you quote.
Put your questions on one form. Every request comes in with the reference image, placement and size.